Privacy Policy
Introduction
KG Health & Safety Consultancy &Training (kghealthandsafety.com) respects your privacy and is committed to protecting your personal information.
This Privacy Policy explains how we collect, use, and safeguard your data when you visit our website or contact us for Health and Safety consultancy services.
By using KG Health & Safety Consultancy &Training, you consent to the collection and use of information as described in this policy.
Information We Collect
We may collect and process the following types of information:
- Personal details: Name, company name, job title, and contact details (email address, phone number, postal address).
- Enquiry information: Any messages or information you provide via our website contact form or email.
- Training or consultancy records: Information relevant to the services you request, such as audit details, training records, or compliance documentation.
We do not collect sensitive personal data (e.g., health, race, religion) unless required for statutory compliance purposes and with your explicit consent.
How We Use Your Information
Your data is used for the following purposes:
- To respond to your enquiries and provide professional HSE consultancy services;
- To manage administrative and contractual communications;
- To maintain internal records and ensure service quality;
- To comply with any legal or regulatory obligations;
- To improve website functionality and user experience.
We will never sell or rent your personal data to third parties.
Legal Basis for Processing
We process personal data under the following lawful bases:
- Contractual necessity – to deliver services you have requested;
- Legal obligation – to comply with statutory and regulatory duties;
- Legitimate interest – to operate and improve our business effectively;
- Consent – where you have provided explicit permission (e.g., newsletter or email updates).
Data Retention
Personal data will be retained only for as long as necessary:
- For client files and project records: typically 6 years after the end of the consultancy relationship (in line with professional and insurance obligations).
- For enquiries that do not lead to engagement: data is deleted after 12 months.
- You may request earlier deletion of your data where legally permissible.
Data Security
We take appropriate technical and organisational measures to protect your data against unauthorised access, alteration, disclosure, or destruction.
Electronic records are password-protected and stored securely; any paper-based files are held in locked storage.
Sharing of Data
We only share personal data where necessary to:
- Deliver agreed services (e.g., subcontracted training providers);
- Comply with legal or insurance requirements; or
- Respond to regulatory authorities where required by law.
Any third parties engaged by the Consultancy are bound by confidentiality and data protection agreements.
Your Data Rights
Under the UK GDPR, you have the right to:
- Access your personal data;
- Request correction or deletion of inaccurate data;
- Object to or restrict processing;
- Request data portability; and
- Withdraw consent at any time (where consent is the legal basis).
Cookies
This website may use small text files known as cookies to enhance user experience and analyse website traffic.
You can control or disable cookies via your browser settings. Disabling cookies may limit some website functionality.
Changes to This Policy
This Privacy Policy may be updated periodically to reflect legal or operational changes. The latest version will always be available on this website.
Contact
For any questions about this Privacy Policy or how we handle your personal information, please contact us.
